Legal Framework
In accordance with the provisions of the Regulation (EU) 2016/679 of the European
Parliament and of the Council of 27 April 2016 on the protection of natural persons with
regard to the processing of personal data and on the free movement of such data, and
repealing Directive 95/46/EC (“GDPR”) and any law, circular or regulation in the context of
GDPR, as amended from time to time, personal data may be processed by Exocent Fund,
the GFIA, and their service providers.
Exocent Fund and GFIA will act as data controller.
In accordance with articles 13 and 14 of GDPR, some information, as detailed in the present
notice, must be provided by the data controller to Data Subjects.
Data Subjects should be understood as identified or identifiable natural persons whose
personal data is processed by Exocent Fund/the General Partner, or by UCI Administrator
and Domiciliary Agent as data processors (the “Data Processors”) on behalf of the Exocent
Fund, such as (i) the limited partners of Exocent Fund, their ultimate beneficial owners,
directors, agents, authorised representatives, their designated contact persons (the
“Investors”), (ii) the ultimate beneficial owners, directors, agents, authorised
representatives, members of investment committees or advisory committees and designated
contact persons of the General Partner, Exocent Fund, service providers or the portfolio
investments of Exocent Fund (the “Representatives” and together with the Investors, the
“Data Subjects”).
The Data Processors may also act as independent data controllers when they determine the
purposes and means of processing.
Personal data should be understood as any information (as more detailed in section 2.2.
below) relating to an identified or identifiable Data Subject (the “Personal Data”).
General Requirements
Who is the data controller and who to contact?
Exocent Fund/the GFIA acts as data controller, determining the purpose and means of
processing.
The data controller and the service providers collect, store and process by electronic or other
means the Personal Data supplied by the Data Subjects, for the purpose of: (i) fulfilling the
services related to an investment in Exocent Fund by the Investors; (ii) performing services
for the General Partner and Exocent Fund; and (ii) to comply with their legal obligations and
specifically in compliance with the provisions of GDPR.
Data Subjects who wish to contact the data controller should contact:
In writing at the following address: Exocent Partners GP SA.
22, Rue Jean Wolter, L – 3544 Dudelange,
Grand Duchy of Luxembourg : Board of
Directors
You have the right to lodge a complaint at any time to the competent supervisory authority
on data protection matters, such as in particular the supervisory authority in the place of your
habitual residence or your place of work. In the case of Luxembourg, this is the Commission
Nationale pour la Protection des Données (“CNPD”). We would, however, appreciate the
opportunity to deal with your concerns before you approach the supervisory authority, so
please contact us in the first instance.
What kind of Personal Data is processed?
Personal Data includes, but it is not limited to: the name, address, passport or identification
card details, bank account details, granted amount and financial situation of each Data
Subject.
In particular the Personal Data of the Data Subjects processed includes, but it is not limited
to, the following categories:
identification data (e.g. name, date of birth, place of birth, gender, marital status, e-
mail, postal address, telephone number, country of residence, passport, identity card,
tax identification number and bank account details);
contact details;
source of wealth;
specific personal and professional information when the Data Subject is a
Representative; and
any other information provided by the Data Subjects in the context of services
provided to them.
How do we receive your Personal Data and who are the recipients?
Personal Data may be collected, recorded, stored, adapted, transferred or otherwise
processed by Exocent Fund, the General Partner and their service providers.
Personal Data is received either directly from the Data Subject or through service providers.
The following parties may have access to the Personal Data:
Exocent Fund;
The General Partner;
UCI Administrator;
Forvis Mazars; and
Swissquote Bank Europe SA.
Any affiliates or delegates of the foregoing, the employees of those entities, the appointed
legal and professional advisers of those entities may also have access to the Personal Data,
in connection with the operations of the General Partner or Exocent Fund.
The data controller(s) may sub-contract to another entity, the data processor (such as the
service providers), the processing of Personal Data. The data processors may also engage
sub-processors.
When the data controller(s) use data processors (such as the service providers), the data
controller(s) shall ensure that such data processors provide sufficient guarantees to
implement appropriate technical and organisational measures and that such processing on
behalf of the data controller(s) meet the requirements of GDPR and ensure the protection of
the rights of the Data Subjects.
When information is not collected directly from the Data Subject, the person providing the
Personal Data shall ensure to inform the end Data Subject about the processing of his/her
Personal Data and his/her related rights. The person providing the Personal Data shall
transfer the information described in this privacy notice to the relevant Data Subject(s) so
they can properly exercise their rights.
For which purposes do we process your Personal Data?
For the purposes of a contractual obligation
We process your Personal Data in relation to your investment in Exocent Fund. The
information required is necessary for you to make an investment in Exocent Fund. In this
regard Personal Data may be processed for the following purposes:
maintaining the register of partners of Exocent Fund; and
processing subscriptions and redemptions of shares and payments of distributions to
partners of Exocent Fund.
We process your Personal Data in relation to your mandate/role as Representative.
For compliance with laws and regulations
Exocent Fund, the General Partner, the service providers and any of their affiliates are
subject to various legal obligations pursuant to statutory (e.g. laws of the financial sector,
anti-money laundering and combating the financing of terrorism laws, tax laws) and
regulatory requirements.
This covers processing of your Personal Data for compliance with applicable laws such as
the applicable legislation on Know-Your-Customer (“KYC”) and anti-money laundering and
combating the financing of terrorism (“AML/CFT”), compliance with requests from or
requirements of local or foreign regulatory enforcement authorities, tax identification and
reporting (where appropriate) notably under Council Directive 2011/16/EU on administrative
cooperation in the field of taxation (as amended by Council Directive 2014/107/EU), the
OECD’s standard for automatic exchange of financial account information commonly
referred to as the Common Reporting Standard, for Foreign Account Tax and Compliance
Act purposes, for the automatic exchange of information and any other exchange of
information regime to which we may be subject to from time to time.
Your Personal Data may be shared with Luxembourg tax authorities (or service providers for
the purpose of reporting) and may be forwarded by the latter to foreign tax authorities (failure
to provide correct information to us or to respond may result in incorrect or double reporting).
Automated decision making
Data Subjects should note that the Personal Data shall not be used for direct marketing,
profiling, or automated decision making.
For how long do we keep your Personal Data?
Your Personal Data will be kept in a form which permits its identification for the duration of
the service for which it was collected (i.e. for the duration of your investment in Exocent
Fund, a portfolio investment made by Exocent Fund, or the duration of your mandate) and
for the length of time required by applicable law.
Luxembourg laws relating to KYC and AML/CFT requires that documents be retained for a
period of five (5) or ten (10) years (depending on the specific processing) after the
relationship has come to an end and as advisable in light of an applicable statute of
limitations.
Rights of the Data Subject
Each Data Subject has:
controller(s). Data Subjects should send their requests as set out in section 2.1 ;
accordance with the provisions of article 17 of the GDPR including in the following
situations: (i) where the Personal Data is no longer necessary in relation to the
Investor’s subscription in Exocent Fund, the portfolio companies invested in by
Exocent Fund or a mandate in the General Partner or Exocent Fund; and (ii) the Data
Subject objects to the processing of its Personal Data and there are no overriding
legitimate grounds for the processing; and (iii) where the data has been unlawfully
processed;
Article 18 of the GDPR;
State in which the Data Subject resides or works in accordance with the provisions of
Article 77 of the GDPR; and
transmitted to another data controller, when feasible, in accordance with the
provisions of article 20 of GDPR.
To make any of the above requests you need to put the request in writing addressing it as
set out in section 2.1 of this notice.
Transfer of data outside European Economic Area
Personal Data of the Data Subjects may be processed by the service providers or their sub-
processors in accordance with the permitted purposes as set out in the Issuing Document of
Exocent Fund and subscription agreement of Exocent Fund, including where such
authorised entities are located outside Luxembourg or the European Union, in jurisdictions
where confidentiality and Personal Data protection laws might not exist or be of a lower
standard than in the European Union. In this case, any transfer of Personal Data to a third
country shall take place only if appropriate or suitable safeguards for the Data Subjects have
been put in place the service provider transferring Personal Data shall enter into a data
transfer agreement in the form of the EU Commission approved model contractual clauses
(as amended from time to time) or shall take any other measures satisfying the requirements
of the Data Protection Law for such disclosure, contractually ensuring that the Personal Data
is protected in a manner which is equivalent to the protection offered pursuant to
Luxembourg data protection laws. Data Subject may obtain a copy of the list of countries
where his/her Personal Data may be processed at the registered address of Exocent Fund.
Changes to the privacy notice and your duty to inform us of changes
It is imperative that the Personal Data we hold about you is accurate and current at all times.
Otherwise, this will impair our ability to provide you with the requested services (amongst
other potential and salient issues). Please keep us informed if your Personal Data changes
during the course of our engagement and professional relationship with you.
Amendments to this privacy notice will be made available at the registered office of Exocent
Fund and on this website.
Additional information
Exocent Fund or the General Partner may request the Data Subject to provide additional or
updated identification documents from time to time pursuant to on-going client due diligence
requirements under relevant laws, regulations and circulars, and Data Subjects shall comply
with such requests. Data Subjects should note that the data processed may be obtained
from, the service providers, or from public registers, when available. Data Subjects should
be aware that the information provided here above may be subject to changes.
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